Omuko guno gusangibwa mu Lungereza lwokka.
A bid documents checklist for small suppliers
The documents tenders ask for again and again, and the mistakes that get bids thrown out before anyone reads the price.
Public entities in Uganda buy through procedures set by the Public Procurement and Disposal of Public Assets Authority (PPDA), and many now run tenders on the government’s electronic procurement system. NGOs and private buyers follow their own rules, but the pattern is similar: an evaluation committee first checks that your bid is complete, and only then compares prices.
Documents most tenders ask for
- Certificate of registration or incorporation from URSB
- A valid tax clearance certificate from URA
- A current trading licence
- A company profile showing similar work you have done
- A signed bid submission form and, where required, a bid security
- Powers of attorney authorising the person who signs the bid
Each tender lists its own requirements in its bid data sheet. Read that first, and treat this list as a starting point, not a substitute.
Mistakes that disqualify good bids
- An expired document. Licences and tax clearance certificates have dates. Check every one.
- A missing signature or stamp on a form that asks for one.
- Prices in the wrong format, or arithmetic that does not add up.
- Late submission. Bids received after the deadline are not opened. Plan to submit a day early.
Keep a bid folder
Keep current copies of the documents above in one place, with a note of each expiry date. When the next tender comes out, you spend your time on the price and the technical response, not chasing paperwork.
We prepare bid documents and check them against the requirements before you submit. See how we help.